FAQ

IRL Open is a scheduling tool for recurring, informal, in-person play — pickup games, run clubs, game nights. You create a proposal (an activity and a date range), everyone paints when they're free, and a solver finds the window that works for the most people. Then you lock it in and it becomes a game everyone can RSVP to.

No. You can create a proposal and share a link, and anyone can respond, with no account and no signup. Accounts are optional and only exist for extras like setting your availability once (see below).

No — creating proposals, sharing links, painting availability, and locking a time are all free.

You share a link. They open it, type a display name, drag across the grid to mark when they're free, and submit. That's the whole thing — usually under a minute on a phone.

Yes. IRL Open is web-first and works in any modern browser on phone or desktop. The availability grid supports touch-drag as well as mouse.

Two ways. First, you paint continuous availability — any time range, not a fixed list of blocks the organizer picked — so a better time can't hide outside the options. Second, a solver ranks the windows that actually work for the most people instead of making you vote among guesses. And for groups that meet on repeat, you can set your availability once instead of re-answering every week. More on the comparison page.

Instead of ticking a few preset time slots, you drag across a grid to shade in whenever you're free — at 15-minute granularity. It's faster and far more expressive than a checkbox list, and it's what lets the solver find windows nobody thought to suggest.

Simply and legibly: a window scores by how many people can make it, with confirmed responses counting fully and pre-filled "presumed" ones counting a little less, plus a small nudge toward sooner times. You can always see exactly who's counted in each suggestion — no mysterious algorithm.

The other people looking at the same proposal — that's the point of a shared aggregate. Nothing about your response is visible to anyone outside that proposal.

A share link is a capability link: anyone who has it can view and respond. That's the same trade WhenAvailable makes, and it's the right one for zero-friction scheduling — but we say so plainly. Share the link with your group, not publicly, and keep your separate manage link private. Details in the privacy policy.

Anonymous proposals expire and are deleted about 90 days after they're created, which the app tells you up front. Proposals tied to a group or account stick around while that account is active.

A weekly template of when you're generally free. Set it once, and future proposals in your groups pre-fill from it — marked as presumed until you confirm — so you stop answering the same poll every week. This is the upgrade that makes a recurring game nearly effortless, and it's coming for groups.

That's on the roadmap, and it's privacy-first: we'd use free/busy only, so IRL Open can see when you're busy but never what you're doing — no event titles, no details. It will be strictly opt-in and revocable.

They're sister apps from Win IRL. IRL Open schedules the game; IRL Arena scores it. Use Open to find the time, and Arena to turn it into a friendly competition. Each works on its own.